Whether you intend to use SharePoint as a dedicated internal content management system, have a need for forms processing or merely want a platform for social computing, this is not a product that can be simply turned over to the IT department to install and manage.
Organizations that want to accomplish the most with SharePoint will need to align business and IT teams to constructively design a specific approach or strategy – reason simply, SharePoint seems easy to use, but somewhat difficult to master.
The first and foremost step, develop a strategy around business needs.
What are your business needs and how can SharePoint help in addressing those needs? The following are examples of business requirements ahead of a SharePoint install:
- Improve communications and documentation between diverse locations by providing a central repository for production procedures and information
- Provide a method for documentation change management sharing information
- Reduce the cost and time of resolving problems by providing a central portal for users (staff or employees) to search processes, procedures and get up to date documentation
- Provide the ability to work on documentation at the earliest emergence, before interaction with other processes and large volumes of users
- Project managers can share documents and collaborate with other users on projects; using an integrated set of tools
- Provide collaboration tools such as wiki’s and blogs within the context of an intranet allowing feedback, surveying and access to versioned documents
Once these objectives have been defined, it will be much easier to align goals to SharePoint technology.
LEARN MORE:
From Microsoft
Top 10 Benefits of MS SharePoint Services for Document Management by Positive NPV
The SharePoint Report by CMSWatch
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Denice MacDonald
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